Terms of Service

1. Introduction

These Terms of Service (“Terms”) govern your use of Verdnt, a sustainability reporting tool operated by Mentcon AB, a company registered in Sweden (“we”, “us”, “our”). Verdnt is the product name for our sustainability reporting tool.

By creating an account or using the Verdnt application, you agree to be bound by these Terms and our Privacy Policy, which together form the complete agreement between you and Mentcon AB regarding your use of the service.

If you do not agree to these Terms, please do not use the service.

2. Eligibility

You must be at least 18 years of age to use Verdnt. If you are using Verdnt on behalf of an organisation, you represent that you have the authority to bind that organisation to these Terms.

Verdnt is designed primarily for small and medium-sized enterprises (SMEs) within the European Union, though it is available to users worldwide.

3. The Service

Verdnt provides a free tool for VSME (Voluntary Small and Medium Enterprise) sustainability reporting under the European Sustainability Reporting Standards. The service includes:

• Guided disclosure modules covering all VSME reporting topics
• Multi-user collaboration within organisations
• Report generation and export
• All features included at no cost

All included. No extras! There are no premium tiers, hidden fees, or paid add-ons.

While we strive to maintain high availability, we do not guarantee uninterrupted access (see Section 9).

4. Your Account

• You are responsible for maintaining the confidentiality of your login credentials.
• You are responsible for all activity that occurs under your account.
• Each organisation has one primary owner who controls membership and settings.
• Organisation members are assigned roles (owner, admin, editor, viewer) that determine their level of access.
• You must notify us promptly if you suspect unauthorised access to your account.

5. Acceptable Use

You agree to use Verdnt only for its intended purpose: legitimate sustainability reporting. You may not:

• Use the service for any unlawful purpose
• Attempt to reverse-engineer, decompile, or extract source code from the application
• Upload malicious content, viruses, or code designed to disrupt the service
• Attempt to gain unauthorised access to other users’ data or accounts
• Use automated systems (bots, scrapers) to access the service without our written permission
• Deliberately submit false or misleading sustainability reporting data

You are responsible for the accuracy and completeness of the data you enter into Verdnt.

If we reasonably believe you have violated these Terms, we will notify you and, where practicable, give you an opportunity to remedy the violation before taking action. However, we reserve the right to suspend access immediately if a violation poses a risk to the service, its security, or other users.

6. Your Data & Content

You own all data you enter into Verdnt. We do not claim ownership of your sustainability reports, organisation information, or any other content you create.

By using the service, you grant Mentcon AB a limited, non-exclusive licence to process, store, and display your data solely for the purpose of providing the service to you and your organisation members. This licence terminates when your data is deleted from the service.

Data within an organisation is visible to its members according to their assigned roles. You are responsible for managing membership and access within your organisation.

You may request an export of your data at any time by contacting us at contact@mentcon.com.

For details on how we handle your personal data, please see our Privacy Policy.

7. Intellectual Property

The Verdnt brand, logo, user interface design, and underlying technology are owned by Mentcon AB and protected by applicable intellectual property laws.

You retain full ownership of the content of your sustainability reports and all data you enter. Verdnt’s role is to provide the tool; the output belongs to you.

8. Data Processing

When your organisation uses Verdnt, Mentcon AB acts as a data processor on behalf of your organisation (the data controller) for the sustainability reporting data, organisation data, and audit logs entered into the service. This section constitutes the data processing agreement required by GDPR Article 28.

Scope of processing

We process your organisation’s data solely to provide the Verdnt service as described in these Terms. The categories of personal data processed and the categories of data subjects are set out in our Privacy Policy.

Our obligations as processor

• We process personal data only on your documented instructions as reflected in these Terms, unless required to do otherwise by EU or Swedish law, in which case we will inform you (unless legally prohibited from doing so).
• All personnel with access to personal data are bound by confidentiality obligations.
• We implement appropriate technical and organisational security measures as described in our Privacy Policy.
• We do not engage sub-processors without providing you with prior notice and the opportunity to object. Our current sub-processors are listed in our Privacy Policy under “Third-Party Services.”
• We will reasonably assist you in responding to data subject rights requests relating to data processed through Verdnt.
• We will notify you without undue delay (and in any case within 48 hours) upon becoming aware of a personal data breach affecting your organisation’s data.
• Upon termination of your account, we will delete your organisation’s data within 30 days, unless retention is required by law. You may request a data export before deletion.
• We will make available to you the information reasonably necessary to demonstrate compliance with our obligations under this section. You may request a summary of our security practices at any time by contacting us.

International transfers

Details of any international data transfers and the safeguards in place are set out in our Privacy Policy.

9. Availability & Changes

We make reasonable efforts to keep Verdnt available and reliable. However, as a free service:

• We do not provide a formal Service Level Agreement (SLA).
• The service may be temporarily unavailable for maintenance, updates, or unforeseen issues.

Changes to the service

We may update, modify, or discontinue features of Verdnt from time to time. Where a change materially reduces the functionality of the service:

• We will give at least 30 days’ advance notice via the application or email.
• You may terminate your account before the change takes effect if the change negatively affects your use of the service.
• If you continue to use the service after the change takes effect, you are deemed to have accepted the modification.

We may make minor updates (such as bug fixes, security patches, and performance improvements) without prior notice.

10. Disclaimer & Limitation of Liability

Nature of the service

Verdnt provides a tool for sustainability reporting. It does not provide legal, regulatory, or compliance advice. We do not guarantee that reports created with Verdnt will satisfy any specific regulatory requirement. You are responsible for ensuring that your reporting meets the requirements applicable to your organisation.

Limitation of liability

To the maximum extent permitted by applicable law:

• We shall not be liable for any indirect, incidental, special, or consequential damages, including but not limited to loss of profits, loss of data, business interruption, or loss of goodwill, arising from your use of (or inability to use) the service.
• Our total aggregate liability for any direct damages arising from or in connection with these Terms or your use of the service shall not exceed one hundred euros (€100).

What this section does not limit

Nothing in these Terms excludes or limits any rights or remedies that cannot be excluded or limited under applicable law. In particular:

• If you are a consumer, your statutory rights under the Swedish Consumer Sales Act (konsumentköplagen) and the EU Digital Content Directive (2019/770), as implemented in your country of residence, are not affected by these Terms.
• Nothing in these Terms excludes or limits our liability for fraud, gross negligence, wilful misconduct, or any other liability that cannot lawfully be excluded.

11. Termination

• By you — you may delete your account at any time through the application settings.
• By us — we may suspend or terminate your account if you violate these Terms, or if required by law. Except where immediate action is necessary (see Section 5), we will give you reasonable notice before terminating your account.

Upon termination, your personal data will be deleted within 30 days in accordance with our Privacy Policy. Audit logs and sustainability reporting data may be retained for up to 10 years as described in the Privacy Policy. You may request a data export before deletion.

12. Force Majeure

We are not liable for any failure or delay in providing the service caused by circumstances beyond our reasonable control, including but not limited to natural disasters, war, terrorism, pandemics, power failures, internet outages, or actions of government authorities.

13. Open-Source Software

Verdnt may include open-source software components governed by their own licences. A list of these components and their licences is available on our Third-Party Notices page. Nothing in these Terms restricts your rights under any applicable open-source licence.

14. Governing Law & Dispute Resolution

These Terms are governed by and construed in accordance with the laws of Sweden. Any disputes arising from these Terms shall be resolved by the competent courts of Sweden.

If you are a consumer residing in the EU, you also retain any mandatory consumer protections provided by the laws of your country of residence, regardless of the governing law stated above.

You may also use the European Online Dispute Resolution platform at ec.europa.eu/consumers/odr.

15. General Provisions

• Severability — if any provision of these Terms is found to be unenforceable or invalid by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
• No waiver — our failure to enforce any right or provision of these Terms shall not constitute a waiver of that right or provision.
• Assignment — we may assign or transfer these Terms (including in connection with a merger, acquisition, or sale of assets) provided that the assignee agrees to honour these Terms. You may not assign your rights or obligations under these Terms without our prior written consent.
• Entire agreement — these Terms, together with our Privacy Policy, constitute the entire agreement between you and Mentcon AB regarding your use of Verdnt, and supersede any prior agreements or understandings.

16. Changes to These Terms

We may update these Terms from time to time. The “Last updated” date at the top of this page reflects the most recent revision. We will notify registered users of material changes at least 30 days in advance via the application or email. If you continue to use the service after the updated Terms take effect, you are deemed to have accepted the changes.

17. Contact

If you have any questions about these Terms:

Mentcon AB
Org.nr 559018-4825
Drakes väg 2C, 186 42 Vallentuna, Sweden
contact@mentcon.com